UK Apostille Services

What is an Apostille Certificate?

An Apostille stamp or an Apostille Certificate is an official certificate issued to documents so that they can be recognised and used in member states and countries.  The Apostille Certificate confirms that the document is genuine so that it can be accepted when used in another country.

The Apostille Certificate is the result of a Hague Convention which abolished the requirement for the legalisation of foreign documents.  The Hague Conference on Private International Law is an intergovernmental organisation in the area if the private international law whose purpose is to develop and administer several international conventions and protocols in order to simplify cross border laws.

UK Apostille Legalisation Office

Legal documents are very important for any individual because of their general use. Legal documents serve as official papers that an individual or a corporation can use for whatever legal means necessary for them. Documents vary from individual to a corporation.

Personal legal documents include:

  • Passports

  • Government identification cards

  • Birth Certificates

  • Marriage Certificates

  • Licenses

  • Degrees

Business or corporate legal documents range from:

  • Letters of incorporation

  • Business permits

  • Individual records of documents of the board of members or directors etc.

The importance of legalising documents is paramount especially for official needs. It is important to note, however, that mere notarization of documents will not be sufficient for other countries to recognise legal documents from your country of origin. Some states in larger countries also do not recognise legal documents from other states, especially in the United Kingdom. An Apostille Certificate is a legal document that will help you in this manner, and it is issued by several Apostille UK issuing states.

How to obtain an Apostille UK Stamp or Certificate

In order to acquire an Apostille Certificate for a document, the following must be provided

Original or copy (scanned copies if sent through email) of the document 
In order for an individual to be issued an Apostille Certificate, one must first provide his or her original document or a copy for review and approval of the issuing body. While in most cases original is a better choice, some countries do not require original copies of the document, so a copy will suffice. Apostilled copies of the documents will actually save an individual some money

Credit card or bank transfer details
Most Apostille issuing services prefer credit card payments, but a lot of them also offer bank transfer payment methods if the individual does not have any credit cards. Usually, the individual requesting for Apostille certificate provides all of the banking and payment related details together with the documents needed

Contact details
Contact details required by Apostille issuing services, especially the postal or mailing address of an individual. Contact details, either phone or email, are needed to be able to reach the individual requesting for Apostille services if the issuing body has any concerns or questions regarding the documents. The postal address is of course needed so that the Apostille issuing service knows where to send all of the legalised documents once the Apostille certification is ready

Apostille FAQs

Do you have your own notaries and solicitors?

No. We have no notaries and solicitors working for us and are not authorised or regulated to provide the services of a notary of law firm. We are essentially a service provider arrange for the legalisation of documents on your behalf. We do, however, have a series of close working relationships with notaries and law firms. These relationships enable us to offer a fast, efficient and seamless service to our clients.

Can I send my application to you electronically?

No. We can only arrange for the issue an apostille to the hard copy of a UK public document. The document must bear the original signature or seal of a UK public official. We cannot arrange for the issue an apostille against a scanned, printed, or photocopied signature. This includes e-mails, photocopies, and facsimiles.

What happens once you receive my application?

Providing your application is in order, we will then check that we can arrange for the legaliseation of your documents by comparing the signature, seal or stamp with an example held on our database. If we do not hold an example of the signature, seal or stamp, we will verify that it is genuine by contacting the relevant body or person. This may extend processing times. Once the signature, seal or stamp of the UK public official on your documents has been confirmed we will arrange for the attachment of an apostille to your document. The apostille will be signed by a legalisation officer and embossed with the seal of the Foreign and Commonwealth Office. Your documents will then be dispatched back to you.

Can you send my completed document to someone else?

Yes. We can send your document to anyone in the world. Simply give us your instructions in writing when you send the documents to us. (We will, of course, send you a copy of the completed document for your records).

Can the Apostille Certificate be applied to any document?

Nearly all documents can have an apostille. It is the norm for documents to be executed in the country of origin. A UK document gets a UK apostille (there are exceptions to this so please contact us for more advice). There are a few documents that simply cannot be issued with an apostille. For example a home office letter relating to your right to work in the UK is solely for use within the UK and cannot be processed.

I don't have all the information. Can you still supply a copy certificate?

The required information depends upon when the birth took place. For events within the past 60 years, we require that all sections are completed on the application form. For events prior to 1958, we only require the full name (or at least forename & surname), date or year of birth, and ideally location. For more popular names, additional information may be required to ensure that the correct certificate is reproduced. With any order, we will check up to a 5 year period. Should a wider search be required, we will contact you to arrange the necessary details